Maine State Employees Association
SEIU Local 1989

Finance and Administration Clerk

Based in Augusta, ME

Job Description

REPORTS TO:  Director of Finance and Administration

WORKS WITH: MSEA staff, members, vendors, unit payroll departments

OVERALL RESPONSIBILITY:  To process payroll, financial and membership/dues transactions according to GAAP and MSEA-SEIU Local 1989 policies;  and to provide support/back-up functions for the IT Specialist position.

JOB DEMANDS: This is a full-time hourly position (40 hours).  This position requires strong clerical and human relations skills.  A valid driver’s license and a dependable vehicle are required.


  • Application of bookkeeping principles and methods to the maintenance of specialized accounting and financial records following standard operating procedures
  • Ability to compile information and prepare reports
  • Ability to work independently, prioritize activities, use time efficiently, and meet deadlines
  • Knowledge of Microsoft Word and Excel, in addition to accounting and  database software
  • Analytical skills to resolve errors, discrepancies and reconcile data
  • Strong communications skills
  • Knowledge of rules and regulations for payroll, benefits and taxes (including Sales and Use tax)
  • Knowledge of Generally Accepted Accounting Procedures (GAAP)


  • Process weekly payroll and staff expenses – review for accuracy and adherence to policy
  • Track and monitor employee benefits, vacation/sick/comp time, etc.
  • Process Accounts Payable accurately, charge expenses and verify member expense requests
  • Interact with members, staff, and vendors to ensure accuracy and tracking of expenses
  • Process Accounts Receivable including dues, benefits, and contributions
  • Maintain tracking of Chapter Financials and distribution of Chapter Allotments
  • Process and maintain membership data including application processing, dues batching and reporting
  • Interact with various payroll departments in our bargaining units to ensure accurate reporting of dues
  • Monitor various account balances to ensure proper funding
  • Compile reports for various monthly, quarterly, and annual filing requirements
  • Assist in the preparation of reports for the day to day operation of the organization including, but not limited to, Finance Committee, annual budget preparation, Board meetings and Annual Meeting
  • Provide administrative support for the Director of Finance and Administration
  • Perform back-up role for IT Specialist
  • Assist in all areas of Finance and Administration, as needed
  • Other duties as assigned

This position is a bargaining unit position. MSEA-SEIU is committed to diversity and encourages women and minorities to apply for this position.

To Apply:

Send cover letter, résumé and references to:

Jessica Doody, Executive Assistant
MSEA-SEIU Local 1989
65 State Street
Augusta, ME 04330

Or electronically to: jessica.doody@mseaseiu.org.

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.