unionjobs.com

AFL-CIO

AFL-CIO


Office Administrator
Political, Electoral and Issues Mobilization

Washington, DC [Headquarters]


This position reports to the Director and senior managers of the Political, Electoral and Issues Mobilization Hub.

Responsibilities

  • Provide all administrative support for the Director and senior managers, as needed.
  • Schedule and coordinate all activities, travel and speaking engagements for the Director and senior managers, as needed.
  • Maintain calendar and schedule for Director and senior managers as assigned.
  • Coordinate meetings and special events/projects.
  • Continuing upkeep, coordination and on-site management when applicable for upcoming events.
  • Primarily responsible for all political presentation development execution with quick turnaround time and adherence to strict deadlines.
  • Act as liaison with other department staff, AFL-CIO staff and affiliates, including Executive Offices of the AFL-CIO.
  • Advanced ability to create creative visual reports through use of pivot tables, pie charts and knowledge of the full Microsoft Excel suite.
  • Exercise political judgment with both internal and external contacts.
  • Process expense statements and travel authorizations consistent with policy and in a timely manner.
  • Screen, manage and prioritize visitors, calls and mail.
  • Provides support for Political and Electoral & Issues Mobilization hub projects as needed, including preparing routine reports.
  • Maintain and organize all project & program files.
  • Conduct meeting/conference planning, scheduling and execution including creation of presentation materials for political directors and other affiliate meetings.
  • Utilize the Internet as a basic research tool for information gathering.
  • Independently prepare responses to inquiries and other correspondence, pro-actively gather information for decision-making and advance programmatic work through follow-up and outreach.
  • Review incoming correspondence and materials; independently prepare responses to inquiries and other correspondence; proofreading, reformatting and editing of correspondence.
  • Understand, and be able to communicate, the function of the AFL-CIO to both the internal and external audiences.
  • Independently respond to correspondence and prepare reports/memos and spreadsheets.
  • Compose, format and edit routine correspondence, memoranda, reports and other materials.
  • Other duties as assigned.

Qualifications

  • Demonstrated ability to exercise good political judgment;
  • Excellent verbal, written and analytical skills;
  • Positive attitude and excellent communication and interpersonal skills;
  • Professional, courteous and tactful;
  • Demonstrated proficiency of Windows XP, Microsoft Word, Microsoft Excel, Power Point, Microsoft Access and Google;
  • Excellent proof-reading ability;
  • Demonstrated strong writing skills related to correspondence;
  • Demonstrated experience coordinating multiple schedules;
  • Demonstrated advanced knowledge for Webinar, and Smartsheet time management software;
  • Demonstrated ability to prioritize and manage multiple assignments and meet competing deadlines;
  • Ability to lead staff and to work well within a team;
  • Demonstrated ability to interpret and apply organizational policies and procedures;
  • Ability/willingness to work with many people and juggle many projects;
  • Experience with utilizing and navigating the internet for information finding;
  • Demonstrated ability to work well independently and to make independent decisions;
  • Demonstrated work performance as a self-starter and detail oriented;
  • Excellent organizational skills;
  • Demonstrated ability to work well in a high pressure environment and meeting unpredictable deadlines;
  • Excellent problem solving skills and experience identifying problems and finding potential solutions;
  • Highly motivated and a self-starter;
  • Experience with and commitment to the labor movement;
  • Ability to work long and extended hours.

Sample of PowerPoint presentation required.

Required Tests Include:
Spreadsheet (Excel), Intermediate Excel, Database (Access), Clerical, Typing and Judgment
Hours: 9:00 AM – 5:00 PM

Apply here: http://aflcio.hirecentric.com/jobs/

Equal Opportunity Employer

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.