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 California Faculty Association
California Faculty Association
(affiliated with AAUP, SEIU, and CTA/NEA)

 

Statewide Meetings and Events Coordinator

Based in Sacramento, CA


CFA is a union of 28,000 faculty members, librarians, counselors and coaches of the California State University (CSU) system. In classrooms on the 23 CSU campuses, CFA members work hard and teach our students the critical thinking skills, the technical know-how, and the cultural insights they need to be thoughtful, productive, and artistic participants in our society.

CFA is one of the largest higher education labor unions in the U.S. In its role as the exclusive collective bargaining representative, CFA negotiates a contract with the CSU administration that promotes academic freedom, upholds faculty rights, delivers financial protection for the faculty, and promotes faculty participation in the governance of the CSU.

CFA has an explicit commitment to racial equity throughout the entire organization and is seeking candidates with a strong knowledge and background in racial equity work. Candidates who have experience in engaging in racial equity work (formally or informally) and can translate that into the range of job responsibilities listed below are strongly encouraged to apply.

CFA is proud to be a member-run union and believes in employing hard-working and creative staff whose talents complement those of our elected leadership. For more information about the CFA, visit our website at www.calfac.org.

STATEWIDE MEETINGS AND EVENTS COORDINATOR
CFA is seeking a full-time Statewide Meetings & Events Coordinator to coordinate events with multiple sessions, workshops, meetings, negotiating terms of event contracts with hotels and other venues, and working within a pre-defined event budget.

Duties and Responsibilities include:

  • Facilitate the event planning process, working as a member of a team to coordinate multiple groups as they make preparations within established event deadlines.
  • Manage all aspects of the event planning process, including collaboration with vendors, venue identification, processing registrations, menu development, preparing of materials and budget development and tracking.
  • Research, investigate, and recommend venues that meet organizational needs in both cost and function, and maintain effective relationships with those venues.
  • Create summary reports of each event outlining how data gathered can be used to develop successful future events
  • Conduct a pre and post-event analysis to be able to plan properly and to also be able to improve in different areas.
  • Oversee activities going on during events; welcome guests and also serve as the “problem-solver” on the day of the event.
  • Provide onsite support for CFA’s events as a member of a team, with the ability to lead the onsite team as needed.

The ideal candidate will have the following knowledge, skills, and abilities:

  • A strong commitment to advancing racial and social justice transformation in the union movement, the university and beyond;
  • Skill and experience in strategic thinking, organizational development and long term planning;
  • Ability to work independently, handle multiple projects simultaneously and meet strict deadlines;
  • Experience developing event budgets;
  • Excellent time management and communication skills;
  • Ability to work collaboratively and strategically with CFA officers, members, interns and staff;
  • Ability to travel for extended periods (up to 1 week) during events; and
  • Ability to work long and irregular hours, including evenings and weekends.

Requirements:

  • Prior experience as an event planner.
  • Strong organizational skills and the ability to work independently with modest supervision.
  • Flexible, self-motivated, and possesses excellent administrative skills.
  • Must have good analytical and problem-solving abilities
  • Strong interpersonal skills, including the ability to work as part of a team and build a strong professional network.
  • Demonstrate proficiency in intermediate functions of familiar office programs including Word, Excel, and Outlook.
  • Strong commitment to racial equity and social justice.
  • Experience using online registration tools a plus.

Other Requirements:

  • Valid driver’s license, an automobile for business use, and proof of minimum insurance coverage.
  • Ability to lift 25 lbs.

Salary/Benefits/Other Requirements: CFA offers a fully paid benefit package including medical, dental, vision and generous paid leave. This position is covered by a collective bargaining agreement; salary is commensurate with experience. Some travel required.

To Apply
Send cover letter and résumé to: searchcommittee@calfac.org.

CFA is an Affirmative Action Employer.
Women, people of color, members of the LGBTQ community, and people with disabilities are strongly encouraged to apply.

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.