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American Guild of Musical Artists

American Guild of Musical Artists


AGMA Executive Assistant

Based in the National Office in Manhattan
New York City, NY


American Guild of Musical Artists (AGMA) is a labor organization that represents the people who create and present America’s operatic, choral and dance performances across the world. AGMA represents approximately 7,500 singers, dancers, performance and production personnel at all principal opera houses, ballet and modern dance companies in the United States. The Union provides forceful advocacy and defense of its members’ employment and artistic rights and is affiliated with the AFL-CIO Branch of Associated Actors and Artists of America.

Summary
The Executive Assistant will work independently to provide high-level administrative support by performing a wide range of complex and confidential administrative and clerical support duties. These duties will include conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings and covering the reception desk as necessary. This position may also train lower-level clerical staff.

Essential Duties and Responsibilities

  • Provide wide range of complex office administration and support to the National Executive Director and other senior staff as required. Support services include: keyboarding, composing and editing letters, memoranda, reports, presentations for administrative reporting and other documents as required.
  • Review, assess, route, answer and monitor follow-up action steps on correspondence. Gather and analyze information required.
  • Use multiple technical applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email and other applications, as well as the Internet.
  • Answer and route phone calls, mail and e-mail messages and handle a wide-range of information dissemination. Set-up teleconference calls as required.
  • Handle confidential information, organize and maintain files.
  • Manage complex calendars including managing the National Executive Director’s schedule, arrange for meetings, appointments and travel arrangements. Coordinate negotiation meetings, events and other meetings.
  • Receive and sort daily mail and deliveries for AGMA staff.
  • Prepare and process expense reports for the National Executive Director.
  • Attend AGMA Board meetings, take and transcribe minutes of the proceedings.
  • Purchase and maintain inventory of supplies for office and break room.
  • Provide break and lunch relief for the Receptionist. Cover reception area in Receptionist’s absence.
  • Train lower-level clerical staff as necessary.
  • Perform other duties as required.

Qualifications

  • Bachelor’s degree in business administration or related field preferred, or an equivalent of education plus experience in an office environment.
  • Three to five years’ prior experience in mid-to-senior level administration or related field.
  • Solid working knowledge of office processes and of related computer software and electronic communications tools including Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
  • Excellent written and verbal skills.
  • Strong attention to detail and the ability to organize, set priorities and meet deadlines.
  • Ability to work independently to meet deadlines and concentrate on multiple problems/tasks at once.

Compensation commensurate with experience, excellent benefit package

To Apply
Please send letter of interest and résumé to Denise Baker at: DBaker@musicalartists.org.

We are committed to fostering a culture of diversity and inclusion. Women, LGBTQ individuals and minorities are encouraged to apply.

For more information, please go to: www.musicalartists.org.

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