The Retail, Wholesale and Department Store Union, UFCW (RWDSU)

Retail, Wholesale and Department Store Union

Fund Administrator

Based in Nassau County, NY

Job Type: Experienced

Job Description
RWDSU local is currently looking to hire a Fund Administrator for our location in Nassau County, NY. If you have the qualifications and experience, we are requesting for this position, please apply and our HR Director will be in contact with you.

In summary, administer and manage all aspects of member benefits provided through the Local Affiliated Benefit Funds, including Health & Welfare, Pension and Annuity Funds, Member Assistance Program, and the Scholarship Plan in a legally compliant, customer service-centered, efficient and cost-effective manner. Bachelor’s degree required, Master’s in related field preferable and/or CVS, along with at least seven year’s direct fund experience. Bi-lingual Spanish speaking is preferred. Must be highly self-directed and self-motivated, able to work independently, as well as in a team-oriented environment and possess strong written and oral communication skills. The ability to consistently meet deadlines and possessing supervisory experience are all required to successfully meet the needs of this position.

Responsibilities of the Fund Administrator job opening may include but are not limited to:

  • Overall responsibility for Fund’s medical, administrative, call center, pension/annuity office staff; work with supervisors to review and modify workflow, work processes and assignment of tasks, as appropriate.
  • Respond to questions from Trustees, Union staff, Fund staff, and supervisors.
  • Review, maintain, and develop all Fund administrative procedures and make policy recommendations to Trustees based on a review of fund data and information, and outside research.
  • Develop budgets for Health & Welfare, Benefits, Annuity, and Pension Funds; review administrative costs and develop initiatives to contain cost trend, particularly in the Health & Welfare Fund.
  • Liaison between Affiliated Benefit Funds and all vendors, actuary, accountants, attorneys, and consultants regarding all Fund related matters.
  • Identify the need for and develop Funds’ programs to address those needs; negotiate contracts with Fund vendors, as appropriate, to implement such programs:
    • Conduct RFPs as appropriate to identify best vendor/consultant for the Fund;
    • Negotiate vendor contracts;
    • Key person for all implementation with new vendors (e.g., Computer Software Vendor PBM, Case Management and Disease Management vendor, claims auditing vendor, etc.), including workflow integration, and participant communication, where appropriate.
    • Identify and coordinate with different vendors to improve our benefits.
  • Review invoices from all vendors.
  • Develop recommendations of Plan changes and amendments for Trustee approval.
  • Create and update SPDs, SBCs, SMMs, and other Fund communications to participants, employers, etc., as appropriate.
  • Promote and negotiate participation in Funds with non-union employers through participation agreements.
  • Stay abreast of changes in federal and other laws affecting benefit plans, as well as understanding changes in the benefits industry and its various components, and other factors impacting benefit plans.
  • Oversee Fund compliance with HIPAA, COBRA, PPACA, ERISA and all governmental statutes and regulations impacting benefit plans.
  • Create and/or edit required notices and ensure they are distributed and/or filed on a timely basis, including, but not limited to, ACA health coverage disclosure notices (IRS 1095B notice and filing), annual funding notice, summary annual reports, and ERISA 104 (d) notice.
  • Create and oversee annual and special benefit enrollment processes, including creating and editing enrollment material and forms.
  • Work with Executive Vice President, IT Operations, Finance, and/or Assistant to the Fund Administrator, to ensure contract information related to commencement of billing and of eligibility rules in IT system reflect CBAs, and that eligibility files to our vendors and eligibility viewed by the staff are correct.
  • Work with Fund Managers and Pension/Annuity Representative to ensure that IT system correctly reflects our Plan provisions and rules, and functions as efficiently as possible.
  • Generate monthly reports to Stop Loss carrier; liaison between H&W Fund and broker and stop loss carrier; gather data and reports related to annual reapplication process; negotiate stop loss terms and costs.
  • Key person in dealing with governmental audits of Plans and Funds.
  • Oversee compliance with NYS Public Goods Pool reports (generated by Finance using computer system), including review of members counts and claims surcharges.
  • Oversee Scholarship program, including editing and reviewing related written material and member communication, liaison with consultant, review consultant recommendations, etc.
  • Attend contract negotiations as appropriate; provide recommendations regarding contract language affecting benefit funds; provide recommendations, working with Fund actuary, regarding contribution rates.
  • Overall responsibility for withdrawal liability procedures and processes for the Pension Funds.
  • Oversee Member Assistance Program; supervise MAP Director; work with MAP Director to create and edit member communications, review contracts with vendors, and help administer the program.
  • Coordinate breast cancer research fundraising.
  • Attend and participate in various meetings: Senior, Executive Board, Area, and Trustee meetings.
  • Train and develop Fund supervisors.

We offer a challenging, creative environment along with a competitive compensation package.

To Apply
Qualified candidates should submit their résumé along with a cover letter that includes salary requirements to: sdiohresources@gmail.com.

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.