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Boston Teachers Union

Boston Teachers Union


Administrative Assistant

Based in Dorchester, MA

 

Position: Administrative Assistant
Salary: To be determined by Collective Bargaining Agreement
Location: 180 Mt. Vernon Street, Dorchester, MA 02125
Hours: Monday to Friday 9:00 AM to 5:00 PM with occasional night time and weekend work.

PRIMARY RESPONSIBILITIES: Providing administrative support to the BTU staff specifically the Political Director and Field Representatives as well as Executive Board and Committee members, anticipating needs and being self-directed in an environment that can be fast paced and deadline driven.

Responsibilities

  • Screen, manage and prioritize visitors and calls by providing information regarding Union policy and procedures and then connecting them with the correct field representative or union officer
  • Provide general office support such as but not limited to composing and typing letters, mail merges, preparing meeting minutes; maintaining archives, answering phones, copying, faxes, sorting mail and maintaining supplies
  • Maintain and coordinate schedules for assigned staff
  • Maintain confidential and/or sensitive information
  • Maintain membership database as needed
  • Coordinate staff travel arrangements, union membership meetings, conferences, special events, workshops and manage agendas and materials for meetings
  • Sort, distribute incoming mail to BTU staff; associate incoming correspondence with proper files
  • Support the political education committee
  • Make meeting arrangements and preparations for the organization, including preparing material packets prior to scheduled meetings;
  • Maintain scheduling for multiple conference rooms as requested;
  • Assist in mailroom assignments/mailings;
  • Perform other duties as required to support the Boston Teachers Union and its mission.

Qualifications:

  • Three to five years providing administrative office support for multiple senior level staff, plus an interest in labor unions and social activism
  • Self-starter with the ability to work independently with minimal supervision, extremely well organized with high attention to detail and able to multitask, problem solve and manage multiple priorities
  • Experience with current computer systems, operating systems and software, including G Suite, Microsoft Office Professional suite, (Word, Excel, Access, Outlook and PowerPoint), and graphic design programs
  • Ability to work effectively under pressure and deal with stress in an acceptable manner
  • Excellent professional phone manner, strong written and oral communication skills
  • Research and data analysis skills a plus
  • Bilingual a plus
  • Knowledge of the Massachusetts political landscape a plus
  • Ability to keyboard 55-60 words per minute.

To Apply
Please send résumés and cover letter directly to:

Jeanne Turner
Boston Teachers Union
180 Mount Vernon Street
Boston, MA 02125
617 288 2000
Email: jturner@btu.org

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.