Independent Drivers Guild

Independent Drivers Guild

Administrator (Part-time)

Based in New York City, NY

The Independent Drivers Guild is a Machinists Union affiliate that represents over 45,000 For-Hire Vehicle drivers in New York City. The IDG is the first nonprofit alt-labor organization to negotiate a seat at the table with ride share company and the first to offer crucial new protections and essential benefits while building worker power.

Reporting to the Executive Director, the Administrator is part of a cross-departmental team. They will participate in the administrative work of the IDG, Education Department and Organizing Department. The Administrator performs a range of duties, which may vary according to the needs of the different departments, a specific action, or the needs of the IDG.


  • Places, answers, screens and redirects telephone calls.
  • Performs administrative duties, receives visitors, determines need and assists where appropriate or accordingly.
  • Receives, opens, date stamps and distributes mail. Prioritizes
  • Prepares correspondence such as letters, memos, reports and other documents according to guidelines. Proofreads for accuracy, grammar, and punctuation. Duplicates and circulates documents.
  • Prepares packets for the Education Department;
  • Prepares and checks in students for classes and reports attendance to the proper authority according to established protocol;
  • Inventories and orders supplies.
  • Makes hotel and airline reservations as requested. Prepares travel itinerary and confirms all plans.
  • Makes arrangements for conferences and organizing meetings.
  • Enters and tracks attendance, expense reports, travel authorizations, and leave requests. Filing as needed.
  • Establishes and maintains office files, as well as follows the established archive retention schedule.
  • Maintains electronic files for organizing and budgetary purposes (includes entering new data, updating or modifying existing data and ensuring quality control of record entry). Runs various pre-established reports from budgetary and organizing files. Creates or modifies file and report formats. Uses Microsoft Office software for letters, reports and basic leaflets. Performs standard file maintenance to ensure that information is protected from loss.
  • Performs other assigned duties as required.


  • Knowledge of office equipment, such as copier, telephone and fax machines and other similar machinery.
  • Knowledge of office practices and procedures.
  • Knowledge of grammar, spelling, and punctuation to proofread and compose simple correspondence.
  • Proficiency in the use of word processing and spread sheet software.
  • Ability to perform simple mathematical computations.
  • Ability to type 40-45 wpm.
  • Communication skills sufficient to exchange routine information.

IDG offers a competitive salary and a benefits package

To Apply
Qualified candidates may send a résumé and cover letter to jobs@drivingguild.org with “Administrator” in the Subject line of your email.

IDG is an equal opportunity employer. All persons regardless of age, race, ethnicity, gender, religious affiliation and sexual orientation are encouraged to apply. People of color and women are encouraged to apply. 

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.