UFCW Local 400

UFCW Local 400

AR/AP Data Clerk
Finance, Administrative and Membership Department

Based in Washington, DC

Position Purpose: The AR/AP Data Clerk will be responsible for activities directly related to both receivables and payables to support the Finance team. This position‘s primary responsibility is data entry of membership demographics and administrative duties for the department. This position has regular interface with Finance, Administrative and Membership Department staff and constituent company contacts.


  • Data entry of member applications for manual companies
  • Ensures data entry follows the guidelines set for proper database management
  • Perform administrative duties for the department
  • Assist Finance staff with special projects as needed
  • Assist with the accounts payable and receivable process
  • Assist with month –end closing, compiling data for per capita reporting
  • Handle confidential information with the utmost discretion


Maintain Membership Data

  • Membership program Data entry
  • Assist with membership information management, obtaining authorization cards in electronic and print formats, filing authorization cards and purging of obsolete records according to the retention schedules.
  • Assist Accounts Receivable Specialist with data needs and outreach to companies
  • Assist with compiling data for financial reporting
  • Scanning various office documents
  • Ensure security and confidentiality of data

Maintain Office Services

  • Assist with receptionist duties, answer phones and manage main line voice mail system
  • Assist with monthly credit card reconciliations
  • Perform other related duties as required

Scope and Nature of Supervision:
The position is located in the Landover, Maryland office and will primarily report to the Comptroller.

Physical Requirements:
Working conditions consists of a normal office environment with no other special requirements. Core work hours are 8:30am to 4:30pm. Sitting at a computer workstation for extended period; lifting up to 20 pounds. Employees must recognize that working in the labor movement is tough, demanding work, which sometimes requires working long or irregular hours, including some evenings and weekends. Limited travel may be required.

Signs we are on track:

  • The Accounts Data Clerk is anticipating and initiating preparation and work necessary for a successful department.
  • The Accounts Data Clerk serves as a clearing house for membership applications coming from all regions and constituencies.
  • Departmental staff is well informed, supported and has met all their administrative obligations to the local and the members.

Classification: This is a full time, FLSA exempt position
Full benefits package, including health insurance, dental, pension, 401(k), legal

To Apply:
Submit a cover letter, résumé, accomplishments and references to: resume@local400.org.

Local 400 is an Equal Opportunity Employer and highly values diversity of perspective and experience.

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.