Maryland State Education Association

Maryland State Education Association

Assistant in Executive Office

Based in Annapolis, MD

PROGRAM: Executive Office/Governance
POSITION TITLE: Assistant in Executive Office
AUTHORITY AND RELATIONSHIPS: Reports to Managing Director, HR

JOB SUMMARY: The assistant position supports the executive assistant in performing a variety of administrative tasks related to governance operations, for the MSEA president and vice president. Some late evenings, weekends and overnight work may be required.


  • Compiles, types, files, and distributes letters, reports and other routine correspondence;
  • Assists with handling logistics for governance and MSEA staff meetings, local presidents’ meetings, conferences, committees, trainings and other association events;
  • Compiles, reproduces, and distributes materials for conferences, local presidents’ meetings, committees, meetings, RAs, trainings and other association events;
  • Assists with handling all arrangements (lodging, meals, materials, etc.) for the MSEA monthly Board of Directors’ meetings and annual retreat;
  • Assists with making travel arrangements for MSEA officers and other association members when needed;
  • Provides routine support to the vice president such as preparing activity reports, maintaining his/her calendar, and assisting with committees;
  • Assists with the preparation of the bi-annual Affirmative Action Report;
  • Coordinates orientation for new board member onboarding;
  • Collects manager reports, reviews format, and proofreads before distributing;
  • Take meeting minutes and provide a summary ;
  • Maintains electronic filing system;
  • Assists with member release time requests;
  • Assists with ordering and distribution of awards;
  • Communicates and tracks directory updates;
  • Participates in the rotation for coverage of the front desk switchboard;
  • Some late evenings, weekends and overnight work may be required;
  • Performs other duties as assigned.


  • Minimum of high school diploma or equivalent;
  • Minimum of two years’ experience providing administrative support to management
  • Ability to deal effectively with external and internal constituencies;
  • Ability to operate standard office equipment;
  • Microsoft Office Suite experience (Excel, Word, Power Point, Access);
  • Knowledge of English grammar enough to ensure accurate correspondence and memoranda;
  • Ability to draft correspondence and prepare reports independently;
  • Ability to perform basic mathematical calculations;
  • Ability to carry out recurring assignments independently with minimal instructions and follow-up;
  • Ability to prioritize and to respond using reasonable judgment;
  • Ability to work independently and in a team environment.
  • Has or is able to obtain and maintain a valid US driver’s license that complies with the state of Maryland.

Application Procedure: To be considered for this position, complete the MSEA employment application, it can also be found on the career site of https://www.marylandeducators.org/careers-msea, and submit along with a cover letter and your résumé to: careers@mseanea.org

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.