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American Federation of State, County, and Municipal Employees

American Federation of State, County, and Municipal Employees
 

Office Assistant III
Organizing & Field Services Department

Based in Washington, DC

 

OPEIU Local 2 Grade 4
Starting Salary: $44,644

This position provides clerical and administrative support as required by the Organizing & Field Services department.

DUTIES:

  • Review and process TAs for over 130 staff.
  • Work with regional and field offices to ensure deadlines are met and advances are delivered on time.
  • Work with managers to ensure information transmitted is accurate and meets AFSCME policy.
  • Answer, screen, and redirect telephone calls and delivers messages.
  • Fulfill literature and supply requests.
  • Package materials and type appropriate labels to ensure box(es) arrive by due date.
  • Provide data entry for publication inventory in Excel, updating as necessary.
  • Provide monthly report to Administrative Assistant.
  • Receive incoming documents reviewed by Administrative Assistant for filing and assist Administrative Assistant in maintaining and organizing filing system.
  • Enter information into Access database and generates monthly reports.
  • File and retrieve information when requested.
  • Receive, open, date stamp and distribute mail.
  • Maintain departmental inventory in binder and prepares manifests and file folders to be archived. Retrieve and send requests for files to and from Recall.
  • Duplicate and circulate documents to external, as well as internal recipients.
  • Prepare materials for trainings, such as stuffing binders, producing tents and badges, packing supplies, mailing boxes to training site and may provide on-site support at trainings.
  • May be required to perform other duties as assigned, such as formatting and typing correspondence.

REQUIREMENTS:
Education & Experience:

  • High school graduate or equivalent
  • Minimum three (3) years of office support experience plus general knowledge of office and organizational procedures or any combination of education and experience.

Skills:

  • Thorough knowledge of the MSOffice suite – Word, Excel, and Access.
  • The ability to use email including the calendar program.
  • Basic knowledge of office equipment such as reproduction, telephone and fax machines.
  • Knowledge of office practices and procedures.
  • Knowledge of grammar, spelling and punctuation to proofread and compose correspondence.
  • Proficiency in the use of word processing, database and spread sheet software.
  • Ability to perform simple mathematical computations.
  • Ability to type 40 - 45 wpm.
  • Communication skills sufficient to exchange routine information.
  • Ability to establish and maintain effective working relationships with employees.

**A Skills Assessment may be required of all candidates. **

To Apply:
Please submit résumé and cover letter to recruiting@afscme.org.

Posting Date: February 25, 2020

AFSCME is an equal opportunity employer, and, as such, does not discriminate against an employee or applicant on the basis of race, creed, color, age, sex, national origin, marital status, sexual orientation, gender identity, religious affiliation, disability, or any other classification protected from discrimination under applicable law.

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.