SEIU Healthcare 1199NW

SEIU Healthcare 1199NW

Field Administrative Assistant

Based in Renton, WA
(with remote time)


SEIU Healthcare 1199NW’s mission is to unite, build power among, and improve standards for healthcare workers, to fight for quality, affordable healthcare, and to work to eliminate institutional and structural racism and its intersection with other forms of oppression for all members and their communities. We are seeking a Field Administrative Assistant that is enthusiastic about actively taking care of all the details from the planning of the logistics of an event to being onsite chasing down solutions as unexpected things come up. If you love to jump in to help, are excited to learn new skills, enjoy having a variety of disparate tasks from data entry to leading chants at an action and everything in-between, this position could be just what you are looking for!

Primary Duties:

  • Provide logistical planning and support for chapter, union-wide, and internal events including votes, bargaining, pickets, special events, trainings, assemblies, celebrations, and other activities
  • Plan travel logistics including flights, hotels, per diem planning, and event registration for staff and members
  • Manage credit card used for travel and events including collection of all receipts, managing daily balance, monthly reconciliation, and submission to accounting
  • Data entry of membership cards
  • Organizational printing and bulk mailing
  • Order supplies and maintain inventory
  • Maintain internal calendars and tracking systems
  • Support member and staff programs including tracking, gathering, and assembly of support materials

Additional Duties:

  • Formatting, website uploading and printing of contracts
  • Creation of landing pages for various meetings, votes, and other needs
  • Assembly and distribution of New Employee Orientation packets
  • Forward general voicemail, faxes, and email messages appropriately
  • Retrieve and return archive boxes as requested
  • Office machine maintenance, troubleshooting and liaison with techs
  • Provide data entry and other clerical support as needed
  • Other duties as assigned

Job Qualifications

  • 2 years of experience planning event logistics
  • 2 years of experience planning travel
  • Excellent written and verbal communication skills
  • Willingness to take on new tasks and learn new programs
  • Proven organizational, troubleshooting, and problem-solving skills
  • Ability to handling multiple projects at once while maintaining calm
  • Dependable self-starter with low need for supervision
  • repeatedly lift up to 25 pounds on a daily basis
  • Ability to work with people from diverse backgrounds/cultures
  • Car and valid license
  • Experience working for a progressive organization, labor union or campaign for progressive candidate or initiative preferred

Technical Skills:

  • Microsoft Office (will be tested): Intermediate Word, Excel, Access, Outlook
  • Experience using, maintaining, and learning various databases
  • Experience with UnionWare or VAN preferred

Some work can be performed from home, this position requires a minimum of one day a week in the office for printing and other work duties that need to be completed in an office setting.

Compensation: Competitive salary and excellent benefits as set by collective bargaining agreement. The hourly range is $23.57 - $32.71 hourly (depending on experience).
To Apply: Send résumé and cover letter to Penny Lowry at: pennyl@seiu1199nw.org.

A complete application includes:

  • Cover letter describing your interest in this position and how you meet the desired skill/experience and educational requirements. Applications received without a cover letter will not be considered.
  • Current résumé which includes dates (month and year) of all employment

Black, Indigenous, people of color, immigrant, womxn, LGBTQ+ and people with multilingual skills are strongly encouraged to apply. SEIU Healthcare 1199NW is an equal opportunity employer.

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.