Montgomery County Education Association

Montgomery County Education Association

Accounting and Human Resources Assistant

Based in Rockville, MD


The Montgomery County Education Association is seeking candidates for a new position in the organization.

MCEA represents 14,000+ teachers and other professional educators in the Montgomery County Public Schools system in suburban Washington D.C. MCEA is one of the 15 largest local educators’ unions in the nation and is an affiliate of the National Education Association. We are committed to educational excellence and social justice and believe that the well-being of our members is inextricably linked to the well-being of our students, their families, and our communities. For more information, go to: www.mceanea.org.

PROGRAM AREA: Accounting, Operations, and Human Resources
POSITION TITLE: Assistant, Accounting and Human Resources
BARGAINING UNIT: NONE – Confidential Position
REPORTS TO: Managing Director of Accounting, Operations, and Human Resources

This position is a support role with a wide range of responsibilities working under the Managing Director of Accounting, Operations, & Human Resources. This position will support existing processes and procedures and look to make suggestions to increase efficiencies. Experience and expertise in accounting practices as well as strong interpersonal skills and ability to collaborate are all preferred.

The major responsibilities include:

  1. Supporting Finance and Accounting
    • Handle day-to-day accounting duties including Accounts Receivable, Accounts Payable, and payroll, booking journal entries.
    • Maintain sales and general ledger.
    • Analyze and code accounts.
    • Monitor vendor statements, wire transfer requests, and other transactions.
    • Fact-check invoices for payment and processing.
    • Correct and modify inaccurate files and records.
    • Post customer checks, vendor payments, and ACH payments.
    • Process billing adjustments and refunds.
    • Communicate with members and vendors via phone or email as necessary.
    • Maintain vendor files.
    • Reconcile credit cards and bank account.
    • Assist with monthly financial reports such as, Budget vs. Actual, Balance Statements and expense summary reports
    • Assist with budgets.
    • Assist with year-end functions such as preparation of 1099 forms and general ledger postings.
    • Assist with annual audits relating to fiscal year end, corporate insurance premiums, and 401k retirement plan testing.
    • Assist with the annual 990 questionnaires for MCEA and Center for Teacher Leadership tax return filings.
    • Assist with filing, copying, mailing, and other duties as assigned.
  2. Supporting Human Resources
    • Keep personnel files up to date.
    • Maintain personnel files – general, medical, and confidential.
    • Document employee compensation and benefits.
    • Coordinate the new hire onboarding process; prepare and distribute new hire packets.
    • Enter employee information into ADP payroll system.
    • Handle internal and external inquiries and requests.
    • Mail Form W2s to employees.
    • Maintain leave calendar.
    • Prepare leave records.
    • Assist with filing, copying, mailing, and other duties as assigned.


  • Associate or Bachelor’s degree in accounting or two to three years of proven accounting/bookkeeping experience.
  • Ability to work independently and proactively, with accurate and precise attention to detail.
  • Ability to assist team members when needed.
  • Ability to analyze and interpret financial records in order to explain in layman’s terms.
  • Strong written and verbal communication skills.
  • Strong interpersonal and problem-solving skills.
  • Excellent time management skills; ability to prioritize and multi-task.
  • Ability to handle high volumes of daily information.
  • Strong aptitude for numbers, spreadsheets, and financial reports.
  • Knowledge of bookkeeping and accounting best practices.
  • Knowledge of payroll policies and procedures.
  • Proficiency with computers and software, such as Microsoft Office suite and Zoom a must.
  • Experience with QuickBooks and ADP.
  • A strong work ethic and ability to work long and irregular hours as needed.

Desirable Qualifications

  • Two to three years of experience in a clerical environment.
  • Experience in human resources.
  • Experience with Bill.com

MCEA is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All qualified applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
Qualified applicants should send cover letter and résumé to Diana White-Pettis, Managing Director of Accounting, Operations, and Human Resources at: dwhitep@mceanea.org, with subject: Assistant, Accounting and Human Resources.

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.