AFSCME Council 28, Washington Federation of State Employees

AFSCME Council 28
Washington Federation of State Employees

Administrative Assistant
Legislative and Political Action Department

Based in Olympia, WA


Who We Are:
The Washington Federation of State Employees (WFSE) has a long history of fighting for workers’ rights and employee benefits while tackling social justice issues with passion and energy. The WFSE, Council 28 has been operating in the state capital for over 77 years and our staff fight for fairness and equality as well as ensuring the hard working men and women of state government, higher education institutions, and public service workers get better pay, better health care, better retirement, and a healthy work environment. There’s more to accomplish, and with the right personnel, we believe we can accomplish it. Come join our team and be a part of a larger mission that will make an impact for years to come. Learn more about who we are at: wfse.org.

What We’re Looking For:
The Washington Federation of State Employees (WFSE) is recruiting to fill a part-time Administrative Assistant position located within our Legislative and Political Action (LPA) department. Reporting to the Director of Legislative and Political Action, the Administrative Assistant provides high level support to the Director and the other team members within the department. This position handles all administrative functions of the office, assists with the daily operations including mail, supplies, paperwork, etc. and works with the LPA team to help accomplish their goals.

This position supports the LPA Director in daily administrative activities and acts as a resource when responding to members’ needs. Manages calendars, set up meetings and locations, and takes notes of meetings on behalf of the Director. Prepares all personnel and payroll documents such as: activity reports, leave balances, and staff expense vouchers for supervisor’s review and signature. Additional duties include:

  • LPA budget reconciliation and maintenance;
  • Manage PEOPLE program (data entry, agency contact, send out green jackets, order merchandise);
  • Maintain and generate bill tracking reports;
  • Point of contact for LPA with internal and external customers;
  • Scheduling/planning/organizing interviews, meetings and events;
  • Staff the LPA Committee and other meetings as required;
  • Keep director and staff organized and on track with department programs and goals.

Required Qualifications:

  • Five (5) years of progressively responsible experience in office/clerical, secretarial or general administrative work.
  • Knowledge and experience in office machines, Microsoft Office Suite, business management practices, and research methods.
  • Proficient with managing data and generating reports; MS Office
  • Highly organized and capable of juggling multiple projects simultaneously.
  • Strong oral and written communication skills.
  • Proficiency in Microsoft Office Suite and related applications.
  • Some after hours, weekend work and travel required.

Desirable Qualifications:

  • Data Analysis – familiarity with Tableau, and Survey Monkey.
  • Understanding of basic labor organizing principles and working experience in a Union.

Special Note:
WFSE is complying with the federal mandate that all employers of 100 employees or more are required to be vaccinated against COVID-19. As such, candidates who are offered a position will be required to submit proof of vaccination to the Human Resources Office prior to the start of employment. This position is funded for a part-time schedule and the incumbent will work approximately 20 hours per week. This position is overtime eligible and may be required to work some weekends. Some travel may be required. Benefits include annual and sick leave, cell phone allowance, medical/dental, life, and long term disability insurance, and holidays. Salary range is $50,573 to $58,544 and will be determined commensurate with experience.

How to Apply:
To be considered for this position(s), applicants must submit a résumé, letter of interest, and at least three (3) professional references to: resumes@wfse.org. Your letter of interest should clearly explain how your experience, training, and education make you a viable and competitive candidate for this position.

This position is open until filled; however, the hiring authority may conduct interviews as soon as qualified candidates apply. It is to the applicant's advantage to apply as early as possible.

The Washington Federation of State Employees is committed to providing equal employment opportunity and equal access in a non-discriminatory manner to its programs and services for all persons without regard to race, creed, color, marital status, gender, sexual orientation, religion, age, national origin, political affiliation, honorably discharged veteran or military status, or the presence of any real or perceived sensory, mental, or physical disability.

Persons requiring accommodation in the application process or for an alternative format may contact the Human Resources Director, Ben McDonald at (360) 352-7603 or benm@wfse.org. Persons of disability or those who are deaf or hard of hearing can call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388. The WFSE complies with the employment eligibility verification requirements of the Federal Form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.