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Art Directors Guild, IATSE Local 800

Art Directors Guild
IATSE Local 800


Director of Operations

Based in Southern California

 

The Art Directors Guild, IATSE Local 800 is seeking to engage a Director of Operations. This onsite, exempt position that will be located at our Studio City offices. Human Resource required. Labor union experience desired.

Compensation it $85,000 dependent upon experience. Benefits include employer paid medical, dental, vision, and pension.

POSITION TITLE: Director of Operations
CLASSIFICATION: Exempt, Salaried; Full-Time
DEPARTMENT: Operations
REPORTS TO: National Executive Director and Associate National Executive Director
HOURS: Varies
TRAVEL: 5%

JOB SUMMARY
A Director of Operations oversees an organization’s daily business activities. They are responsible for managing its resources, developing, and implementing an operational plan, and ensuring that procedures are carried out correctly. Additionally, the Director of Operations regularly evaluates organizational efficiency and makes necessary recommendations for changes to maximize staff productivity. Assesses the needs of the organization and finds ways to contribute to the big picture by ensuring daily operations run smoothly and as efficiently as possible.

RESPONSIBILITIES AND DUTIES
Under the oversight of the National Executive Director and Associate National Executive Director, prepares reports and patriciates in meetings of the Board, Councils, and committees as needed and takes part in special projects. Coordinates with the Director of Finance regarding building services, operations, and tenant issues. Overseeing the day-to-day activities in a building, ranging from cleaning, waste disposal, and repair of facilities. Manages and maintains Guild buildings and office furnishings and equipment. Manages building services. Offers recommendations and advice to executive management on strategies and steps to take to ensure the smooth running of the building property. Oversees mailroom operations. Coordinates vendor activities. Maintains current insurance files and tracks policy expiration and consults with executive management on renewals and reevaluations. This position requires experience in Human Resource management and oversight ensuring the executive management is kept abreast of best practices. Creates and implement employee relations policies to help increase employees' job satisfaction. Oversight of the global and Google calendars.

Devise and maintain a list of procedures and practices for hiring new employees and managing the staff. Establish and maintain an orientation procedure for onboarding new hires and training them to meet the needs of the organization. Communicate with employees about compensation, benefits, and other facets of their employment. Approve and schedule Paid Time Off and Sick Leave based on employee needs and the organization's requirements. Respond to questions or complaints from employees in a timely fashion. Maintains appropriate personnel files and documents. Reviews and approves payroll reports before the National Executive Director provides final approval. Supervises all staff ensuring the office is running efficiently. Under executive management supervision, creates staff job descriptions. Ensures all appropriate Human Resource signage is timely and posted in an appropriate location. Provides staff with via staff meetings and electronic memos, office policy updates, and reminders. Provides executive management with frequent reports of staff monitoring and performance. Trains and provides feedback to all staff on various duties and subjects relevant to their position. Project manages by assigning various responsibilities to staff and following up on the work product. Manages and tracks staff overtime reporting to executive management. And other such duties as assigned by department directors or executive management.

Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

COMPETENCIES
Excellent leadership and organizational abilities. Proven knowledge of performance evaluation metrics in a business setting. Excellent interpersonal, written, and oral communication skills. Demonstrated success in innovating solutions to increase productivity and profitability. Experience with building management and knowledge of and experience with managing business insurance. Human Resource experience, including a strong understanding of the interviewing process, benefits administration, payroll, and other HR functions.

PHYSICAL DEMANDS
Must be able to remain in a stationary position for 75% of the time. Occasionally move about and inside the office to access file cabinets and office machinery. Must be able to lift up to 25 pounds. Continuously operates a computer and other office productivity machinery, such as calculator, copy machine, and computer printer. Frequently communicates with members, staff, and others regarding Guild business. Must be able to exchange accurate information in all situations.

Ability to work in teams and provide member services during typical office hours, with weekends and evenings work and periodic travel.

SUPERVISORY RESPONSIBILITIES
Entire ADG staff. Supervisory duties include:

  • Monitoring individual staff performance
  • Tracking workflow, schedules, and progress
  • Approval of requests for time off
  • Ensure adherence to ADG Personnel Manual
  • Ensuring proper coverage
  • Monitoring and approving overtime
  • Provide budget recommendations for the department on an annual basis
  • Track and manage department budget
  • Create and implement strategic plan
  • Create and administer annual departmental staff reviews
  • Provide recommendations for merit increases if any
  • Provide recommendations on actions necessary to address performance deficiencies
  • Provide recommendations for filling vacancies in department staff positions
  • Escalate any departmental human resource concerns to the Director of Operations

PREFERRED EDUCATION & EXPERIENCE
Must have a GED or high school diploma. A bachelor's degree is preferred. Must have at least ten years’ experience working in an operations role and five years’ experience in a management or leadership capacity. Experience in a labor union environment with knowledge of union contracts and membership services related functions desired. Must have experience in a Human Resource function that demonstrated knowledge of best practices and have demonstrated experience training and mentoring staff. Must have experience with managing building maintenance and record-keeping. Must have an understanding of and experience with managing and assessing business and employment insurance. Must have experience creating and presenting reports that document complex data. Must have experience with databases and utilize MS Office, including Word, Excel, and Outlook. Must have familiarity with Adobe products. Exposure to Constant Contact and other web-based tools. Excellent customer service, professional attitude, and appearance are a must.

The Art Directors Guild is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We will not tolerate discrimination or harassment based on any of these characteristics.

TO APPLY:
No phone calls. Please include a PDF copy of a résumé, cover letter, and salary requirements. Submissions without cover letters and salary requirements will not be considered. Please email srrecruiter818@gmail.com.

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.