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PSI - Public Services International

PSI
Public Services International
Internationale des Services Publics


Project Support Coordinator

Based in Ferney-Voltaire, France

 

Public Services International is looking for a dynamic team player who will work in PSI’s Project Team.

The position is available from beginning of January 2022 and is opened for an indefinite period.

He/she will be responsible for the effective financial and administrative monitoring of the projects, in compliance with external donors (SSO’s) contractual obligations and in accordance with PSI policies and procedures.

Job title: Project support coordinator
Starting date: January 2022
Contract term: permanent contract

Location: This is a full-time, permanent position based in Ferney-Voltaire, France (approximately 30 minutes from the centre of Geneva)

Team: Union Development
Working in a vibrant multicultural workplace, the successful candidate will be hard working, motivated, committed to social change and sensitive to trade unions. S/he must pay attention to details and have problem-solving skills. S/he will be able to easily communicate with the whole international team of PSI Head Office and in the regions.

Travel required: 20-30% minimum (less during pandemic)

Overall responsibilities:
The Projects Support Coordinator is responsible for the effective financial and administrative monitoring of the projects, in compliance with external donors and solidarity support organisations’ (SSOs) contractual obligations and in compliance with PSI policies and procedures.

Key responsibilities of the position include:

  1. Finance and administration
    • Support the financial and administrative planning, monitoring, and reporting of the projects, so they are in line with the SSO’s and PSI’s guidelines and procedures;
    • Assist to ensure a proper budgeting, budget follow-up and finance report, as per PSI calendar and as per the sponsors’ calendars.
    • Keep track of timely cashflow of project transfers with the appropriate supporting documentation;
    • Assist to ensure proper staffing in projects and participate in recruitment processes when needed;
    • Develop the PSI digital projects database and documentation system linked to his/her area of work and ensure that the information in the system is up to date;
    • Train and guide Project Coordinators and Project Assistants on project finances, administration and budget management (budget construction, follow-up, control and reporting).
  2. Projects Management
    • Support Project Coordinators and Projects Assistants in designing, planning, budgeting and monitoring of projects;
    • Assist in the development of projects guidelines, monitoring and evaluation tools and training on project management for project field staff.
    • Assist in activity reporting for PSI and governance bodies;
    • Contribute to ensure quality project content in line with PSI global strategy and Policy and Strategy Team (PST) when needed.
  3. Fundraising & external relations
    • Assist in fundraising and representation towards Solidarity Support Organisations and other donors;
    • Assist in preparation of applications for sponsorships;
    • Participate in the coordination work with the Global Union Federations, Solidarity Support Organisations, affiliates and other allies.

Other duties as assigned by the Project Officers.

Selection Criteria:
Content Expertise:

  • Advanced degree or equivalent work experience in project management, social science or other related fields.
  • Demonstrated experience in project management and monitoring, ideally with trade unions.
  • A working knowledge of generally accepted international accounting principles and their application to an international organisation.

Skills and attributes:

  • Ability to organise work in order to meet deadlines and ensure quality standards.
  • Ability to maintain and promote a positive working environment with a variety of partners.
  • Competence in financial applications and systems.
  • Participatory facilitation skills.
  • Strong time management and task coordination skills.
  • Strong team player, able to communicate with colleagues from diverse backgrounds.
  • Demonstrated experience drafting timely, accurate reports for internal and external accountability.
  • Demonstrated commitment to gender equality and experience working to advance gender equality within organisations or movements.
  • Ability to travel across the country and the region.

Experience:
At least 2 years’ experience in project monitoring within the trade union movement, civil society or equivalent at the national or regional level.

Languages:

  • Excellent communication skills in English is essential.
  • Ideally French and Spanish fluent, at least one of the two languages.

To Apply:
Interested candidates are invited to:
You will find the attached job description, and skills required for the position, in English only, as only candidates fluent in English will be considered for this position.

Anyone interested please:

  • Produce a cover letter in English, including motivation for the position, related skills and competences, based on the selection criteria listed in the job description, of no more than 1,000 words;
  • Attach a detailed Curriculum Vitae in English; and
  • Email their application to recruitment@world-psi.org before 5 December 2021 (00h00 Central European Time).

NB: Incomplete applications will not be taken into consideration.

We encourage candidates to apply regardless of their gender, age, nationality, religion and sexual orientation.

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.