Sheet Metal Workers National Pension Fund

Executive Assistant

Based in Falls Church, VA

 

The Sheet Metal Workers’ National Pension Fund, a large Taft-Hartley, multiemployer defined benefit pension fund in Falls Church VA, seeks an experienced full time Executive Assistant. The Executive Assistant supports the Executive Director by providing a high level of coordination and administrative support in the daily operations of the benefit funds.

The Executive Assistant position will be responsible for:

• Set up and coordination of Trustee meetings and all required materials
• Document management, including creating documents in appropriate format, processing documents for proper execution and scanning and archiving file documents
• Managing the coordination, planning, organization and other logistics for various meetings, conferences and classes
• Coordinating travel arrangements, hotel contracts and payments, and hotel bookings; working with hotel sales managers, catering managers and reservation coordinators
• Maintaining databases and files of correspondence and other records
• Managing a calendar and proactively planning in order to support all deadlines and events

The successful Executive Assistant must meet the following position requirements:

• A minimum of 7 years’ administrative experience; college degree preferred
• Experience with all Microsoft Office applications, Dropbox, and Onbase (or other document management software)
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service
• Experience interacting with multiple levels of an organization including senior management, as well as board members, trustees, and local union leaders
• Organization skills, attention to detail, and oral, written, and interpersonal skills are essential

The Sheet Metal Workers’ National Pension Fund offers a highly competitive compensation and benefits package which includes:

• Competitive salaried position, commensurate with experience, based on a 40-hour work week.
• Paid Group Healthcare
• Paid Time Off
• Defined Benefit Pension Plan and 401(k) Plan

To Apply:
Please send your résumé and cover letter with salary requirements to kbruck@smwnbf.org.