IATSE Local 695
Production Sound Technicians, Television Engineers, Video Assist Technicians, and Studio Projectionists

Office Assistant

Based in North Hollywood, CA
(in office)

 

Salary: Starting $21.00 – $24.00 hourly

Benefits:

• Health, dental, vision
• Paid sick days
• Paid vacation
• Pension

Schedule and Location:

• Probationary period with full-time contract dependent on a 90-day review
• Monday – Friday // 9 AM – 5 PM
• Possible overtime for weekend membership meetings and events
• In-office in North Hollywood, CA

Job Description:
IATSE Local 695 is seeking an Office Assistant to perform a wide range of office support activities for the Business Representatives and Supervisors to facilitate the efficient operation of the organization.

Main Job Tasks and Responsibilities:

• Answer, screen, and transfer phone calls and voicemails.
• General clerical duties including photocopying, fax, mailing and postage.
• Receive and direct visitors and clients.
• Maintain stock of kitchen items (coffee pods, napkins, utensils).
• Maintain copiers (paper stocked, maintenance requests, etc.).
• Keep inventory of office and kitchen supplies.
• Keep inventory of t-shirts, hats and Local 695 stickers.
• Prepare outgoing mail of t-shirts and hat sales.
• Distribute incoming correspondence/mail and process outgoing mail.
• Manage and process return mail; obtain new address information and process.
• Maintain electronic and hard copy filing system.
• Handle requests for information and data per company policy.
• Respond to verbal and written union clearance inquiries and verifications of employment.
• Manage and input membership change of address/phone/email into database.
• Analyze and input data for job reports and employer quarterly reports.
• Analyze and input data for Sports Broadcast; track 30 days and notify Membership Mngr.
• Analyze and input IATSE and Commercial agreements in database.
• Analyze and input data from IATSE New Hires/Terminations Report.
• Manage and respond to address verifications from MPIPHP.
• Post credit card payments into accounting database.
• Post check payments into accounting database.
• Process membership dues cards.
• Process availability list requests.
• Scan bills and correspondence to Accountant.
• Filing of all member correspondence.
• Perform any additional duties as instructed by Business Representatives and/or Supervisors.

Education and Experience:

• Computer skills and knowledge of relevant software (Microsoft Office 365, OneDrive, Zoom).
• Knowledge of the operation of standard office equipment.
• Knowledge of clerical and administrative procedures and systems such as filing, data entry and record keeping.
• Knowledge of principles and practices of basic office management.

Key Competencies:

• Communication skills - written and verbal.
• Planning, prioritizing, and organizing.
• Problem assessment and problem solving.
• Information gathering and information monitoring.
• Attention to detail and accuracy.
• Strong customer service and interpersonal skills.
• Dependable.
• Teamwork.
• Prior labor union experience or an understanding of our industry a plus.

To Apply:
Please ONLY email a cover letter and résumé to: cindyv@local695.com. Any inquiries/applications outside of email cannot be considered.