IATSE Local 695
Production Sound Technicians, Television Engineers, Video Assist Technicians, and Studio Projectionists
Office Assistant
Based in North Hollywood, CA
(in office)
Salary: Starting $21.00 – $24.00 hourly
Benefits:
- Health, dental, vision
- Paid sick days
- Paid vacation
- Pension
Schedule and Location:
- Probationary period with full-time contract dependent on a 90-day review
- Monday – Friday // 9 AM – 5 PM
- Possible overtime for weekend membership meetings and events
- In-office in North Hollywood, CA
Job Description:
IATSE Local 695 is seeking an Office Assistant to perform a wide range of office support activities for the Business Representatives and Supervisors to facilitate the efficient operation of the organization.
Main Job Tasks and Responsibilities:
- Answer, screen, and transfer phone calls and voicemails.
- General clerical duties including photocopying, fax, mailing and postage.
- Receive and direct visitors and clients.
- Maintain stock of kitchen items (coffee pods, napkins, utensils).
- Maintain copiers (paper stocked, maintenance requests, etc.).
- Keep inventory of office and kitchen supplies.
- Keep inventory of t-shirts, hats and Local 695 stickers.
- Prepare outgoing mail of t-shirts and hat sales.
- Distribute incoming correspondence/mail and process outgoing mail.
- Manage and process return mail; obtain new address information and process.
- Maintain electronic and hard copy filing system.
- Handle requests for information and data per company policy.
- Respond to verbal and written union clearance inquiries and verifications of employment.
- Manage and input membership change of address/phone/email into database.
- Analyze and input data for job reports and employer quarterly reports.
- Analyze and input data for Sports Broadcast; track 30 days and notify Membership Mngr.
- Analyze and input IATSE and Commercial agreements in database.
- Analyze and input data from IATSE New Hires/Terminations Report.
- Manage and respond to address verifications from MPIPHP.
- Post credit card payments into accounting database.
- Post check payments into accounting database.
- Process membership dues cards.
- Process availability list requests.
- Scan bills and correspondence to Accountant.
- Filing of all member correspondence.
- Perform any additional duties as instructed by Business Representatives and/or Supervisors.
Education and Experience:
- Computer skills and knowledge of relevant software (Microsoft Office 365, OneDrive, Zoom).
- Knowledge of the operation of standard office equipment.
- Knowledge of clerical and administrative procedures and systems such as filing, data entry and record keeping.
- Knowledge of principles and practices of basic office management.
Key Competencies:
- Communication skills - written and verbal.
- Planning, prioritizing, and organizing.
- Problem assessment and problem solving.
- Information gathering and information monitoring.
- Attention to detail and accuracy.
- Strong customer service and interpersonal skills.
- Dependable.
- Teamwork.
- Prior labor union experience or an understanding of our industry a plus.
To Apply:
Please ONLY email a cover letter and résumé to: cindyv@local695.com. Any inquiries/applications outside of email cannot be considered.
WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.