California Association of Professional Employees

California Association of Professional Employees

Benefits Administrative Assistant (Trust)

Based in Pasadena, CA


Position: Benefits Administrative Assistant
FLSA Status: Full-time, Non-Exempt

Support the organization’s mission, vision, and values by exhibiting the following behaviors: excellence, competence, collaboration, innovation, respect for others, inclusion, equity, accountability, and ownership.

Under the direct supervision of the Office Manager, the primary role is to assist with the administration of the various benefits programs. This includes but not limited to overseeing data integrity of electronic eligibility files and associated payment sources, investigates and resolves eligibility issues with appropriate insurance carriers, reconciles monthly premiums.


  • Administers various employee benefits plans including but not limited to group health, dental, vision and voluntary plans.
  • Oversees and maintains eligibility records for data integrity and accuracy; electronic file environment with minimal manual database updates.
  • Investigates eligibility discrepancies and/or reports on discrepancy trends; corresponds with employer-contributor, participants, and carriers to resolve issues.
  • Receives, reconciles weekly and monthly payments from Payroll/Auditor Controller and COBRA participants; produces month-end premium billings.
  • Identifies and prepares notifications for participants that become eligible for COBRA.
  • Prepares and sends notifications to plan participants with eligibility changes.
  • Conducts various eligibility and/or payment audits.
  • Assists with and attends monthly CAPE Benefit Trust Board meetings.


  • At least 2-5 years of experience in employee benefits and/or benefits plan administration, with an emphasis in accounting.
  • Dependable and well organized with a focus on attention to detail.
  • Excellent oral and written communication skills.
  • Knowledge and experience with Microsoft Office software, including familiarity in a multi-system database environment.


  • Completion of college courses in the essentials of accounting and/or human resources.
  • Proficiency in Microsoft software with an emphasis in Excel.
  • An understanding of public employee systems as it relates to benefits and/or human resources.


  • Constantly operates a computer, occasionally other office equipment.
  • Occasionally required to move, raise, reach or retrieve files, binders and boxes up to ten (10) pounds.
  • Must have a valid California Driver’s License, proof of car insurance with current required level of coverage, dependable vehicle and be willing to travel occasionally within the County Los Angeles.


  • Starting hourly wage is $23.00 for a 40-hour week.
  • Benefit package includes medical, dental, vision, life and 401(k) plan with employer-match; opportunity for telework after 6-month probationary period.
  • Vacation and sick leave, plus paid holidays.

Submit cover letter and résumé to capejobs@capeunion.org . This position is open until filled; the posting and acceptance of résumés may close at any time.

CAPE is an affirmative action employer and encourages resumes from all qualified candidates regardless of race, ethnicity, national origin, sex, sexual orientation, gender identity, marital status, religion, disability, or any other class protected by law.

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.