SEIU Local 32BJ

Bilingual Administrative Assistant

Based in Boston, MA

 

At the forefront of building the nation’s labor movement, 32BJ SEIU is changing the narrative around important social and economic issues facing working families. Our mission is to build and grow a diverse, effective, politically independent and democratic organization of workers to change our lives for the better, improve our communities, and build a more just society for present and future generations.

The Union has approximately 460 staff in sixteen offices from Boston to Miami. 32BJ SEIU represents over 175,000 property service workers including janitors, security officers, airport workers, and food service employees in 11 states and Washington, DC. 32BJ is an affiliate of SEIU, the Service Employees International Union, which has 2 million members dedicated to raising industry standards and making life better for all working families and communities.

DUTIES AND RESPONSIBILITIES
We are looking for a Bilingual Administrative Assistant to support staff and operations for our Boston office. Responsibilities include but are not limited to:

• Staffing the reception area including greeting visitors, answering the phone and routing calls, and processing voicemail;
• Screening members for worksite issues and submitting member information to the Grievance Center;
• Updating member contact information in the Union database as well as member participation in activity the database;
• Providing logistical support for Union events including organizing and lifting materials, and setting up for meetings and events;
• Processing incoming/outgoing mail including UPS and FedEx;
• Providing clerical support including data entry, filing, copying, document editing;
• Supporting administrative functions using Union-provided technology tools and applications;
• Assisting members with dues questions and issues, submitting/processing dues cards, and liaising with the Dues department as necessary;
• Maintaining office space and equipment;
• Maintaining and organizing office supply inventory;
• Limited administrative errands for Union operations;
• Set-up/breakdown of laptops/projector/conference calls for meetings;
• Respond to external requests to reserve space and equipment;
• Other administrative duties as required.

QUALIFICATIONS AND EXPERIENCE
While no one candidate will possess every quality outlined for this position, the successful candidate will bring many of the following professional skills and personal attributes:

• Minimum 1 year experience in an equivalent position;
• Ability to multi-task, prioritize responsibilities and meet deadlines;
• Being well organized and detail-oriented;
• Strong professional and calm demeanor, exhibiting tact, and working well with people of diverse economic/cultural backgrounds;
• Proficient computer, database, phone system and other technology skills covering a variety of office equipment;
• Strong interpersonal and communication skills (written and verbal);
• Bilingual is required (Spanish/English).

WORK ENVIRONMENT

• This position is a full-time in-person position that occasionally requires work outside normal business hours, including some nights, weekends and holidays
• This position is based in the Boston, MA office
• Valid driver’s license and use of a car with insurance is preferred

PHYSICAL DEMANDS

• This position requires participating in periodic events, marches and demonstrations as well as lifting boxes related to deliveries, office supplies, and rally materials and moving tables/chairs.

COMPENSATION & BENEFITS
The salary range for this role is $45,226 to 46,357 depending on experience. 32BJ provides a benefits package that includes employer-paid medical, dental and vision plan, for full-time employees and their qualified dependents. We offer retirement benefits, including a defined benefit pension plan and 401K. 32BJ offers paid time off including three weeks’ vacation, eleven holidays, twelve sick days and four personal days. This position is covered by a collective bargaining agreement.

APPLICATION
Please send a résumé and letter of interest to HR@seiu32bj.org. Please use “Boston Administrative Assistant” in the Subject line of your email. Please include where you saw the job posted.

Please note 32BJ has implemented a covid vaccine mandate. Bona fide religious and medical exemptions are permitted with additional safety measures.

32BJ is an inclusive and diverse organization, committed to advocating for social, racial and economic justice. We strongly encourage applications from people who believe in our mission. We strongly encourage women and people of color to apply.

For more information on 32BJ SEIU, visit www.seiu32bj.org.