United Domestic Workers of America
AFSCME Local 3930

Program Coordinator
Community Colleges Project

Based in San Diego, CA

 

UDW Overview:
United Domestic Workers of America, UDW/AFSCME Local 3930 is a statewide labor union that represents more than 170,000 home care and family child care providers in 45 counties in California. Founded in 1979, UDW is a diverse, progressive labor organization that seeks dynamic, committed individuals who will support our members and those for whom they care locally, statewide and at the national level.

UDW is one of California’s largest labor unions. We consistently support and lead important social justice initiatives like fighting for racial justice, income inequality, and affordable health care for all. We are committed to respect and dignity for seniors, people with disabilities, and the children in our care. We fight for better working conditions and fair pay for home care and child care providers, and full funding for life-saving programs like In-Home Supportive Services (IHSS) and subsidized family child care. For more information about UDW, please visit our website at www.udw.org.

Job Information:
Job Title: Program Coordinator – Community Colleges Project
Job Type: Exempt, Grant funded (Continuation of grant-funded position is contingent upon funding availability.)
Department: Development & Strategic Initiatives
Reports to: Assistant Director of Strategic Partnerships
Job Location: San Diego, CA
Schedule: Full-time - Monday to Friday, 9:00 AM to 6:00 PM, Hybrid (In office/remote)
Salary Range: $66,560 - $75,000/year

Job Summary:
The Program Coordinator will play a vital and strategic role in coordinating and supporting the planning and execution of the statewide Community Colleges Project in partnership between United Domestic Workers (UDW) and the California Community Colleges Chancellor’s Office. This individual will be responsible for overseeing and completing various initiatives and tasks to ensure the successful growth and impact of the project. By coordinating projects, communication and meetings, assisting in developing and maintaining partnerships, and contributing to short-term and long-term strategies, the Program Coordinator will contribute to the smooth operation and overall success of the project, thereby meeting the educational and training needs of UDW members.

Duties and Responsibilities:

• Coordinate and oversee all aspects of the Community Colleges Project, ensuring its effective development and implementation under the guidance of the Assistant Director of Strategic Partnerships.
• Develop project plans, timelines, and deliverables to ensure successful completion of program objectives.
• Monitor and evaluate project progress, addressing any issues or concerns promptly.
• Serve as a point of contact for communication between the educational institutional partner and UDW.
• Coordinate and contribute to regular meetings with key stakeholders to develop best practices and discuss program updates, challenges, and opportunities for collaboration.
• Assist with coordinating Registration and Enrollment Events with educational institutional partners, UDW, and nonprofit partner UDW Resource Center.
• Maintain strong relationships with partner organizations and ensure effective communication channels are established and maintained.
• Develop strategies to recruit adult learners from within the UDW membership and their families.
• Collaborate with UDW leadership to identify potential new educational institutional partners and promote the benefits of the community colleges project internally and externally.
• Conducted research, compiled data, and prepared reports on various topics as requested, supporting informed decision-making and strategic planning.
• Coordinate recruitment efforts, including outreach events, informational sessions, and promotional materials.
• Advocate members' needs and work towards improving their overall experience and success in the project.
• Regularly monitor and evaluate project activities and outcomes to determine effectiveness and impact.
• Analyze data related to enrollment, retention, graduate rates, and career development opportunities.
• Prepare comprehensive presentations on project performance, highlighting successes, challenges, and areas for improvement.
• Present findings and recommendations to key stakeholders, using data-driven insights to inform future program strategies.
• Provide high-level administrative support to management within the department by managing their schedules, prioritizing appointments, and ensuring effective time management.
• Manage and coordinate meetings, appointments, travel arrangements to optimize productivity.
• Coordinate meetings, conferences, events, logistics, agenda preparation, and post-event follow-up to ensure seamless execution.
• Prepare and distribute correspondence, memos, reports, and presentations with attention to detail and professionalism, maintaining consistent branding and communication standards.
• Maintain accurate electronic and physical filing systems, organizing documents and information for easy access and retrieval.
• Coordinate travel arrangements, including booking flights, hotels, and transportation, and preparing itineraries to streamline management's travel experience.
• Demonstrate professionalism, integrity, and a strong work ethic in all aspects of the role, serving as a reliable and trusted resource for management and colleagues.
• Assist with department projects and perform other duties as assigned, which are reasonably within the scope of work in this job classification.

Knowledge, Skills, and Abilities:

• Knowledge of Grant Programs: Understanding various grant programs, funding sources, and eligibility criteria applicable to program coordination.
• Research Skills: Proficiency in conducting comprehensive research to identify potential opportunities and gather relevant information for program applications.
• Grant Writing: Ability to assist with contributing to compelling and persuasive proposals that effectively communicate the organization's mission, goals, and project objectives to secure funding if requested
• Facilitation Skills - strong skills to facilitate meetings and decision-making processes among diverse stakeholders.
• Budgeting and Financial Management: Knowledge of budgeting principles and experience in developing realistic budgets for program proposals. Ability to manage funds, track expenses, and ensure compliance with financial regulations.
• Evaluation and Reporting: Familiarity with performance evaluation methodologies and experience in monitoring and assessing program outcomes. Ability to generate reports and complete progress updates for funders.
• Project Management: Strong organizational and time management skills to plan, prioritize tasks, meet deadlines, and effectively manage multiple program initiatives simultaneously.
• Communication Skills: Excellent written and verbal communication skills to articulate program goals, objectives, and outcomes. Ability to collaborate with diverse stakeholders and maintain clear and effective communication channels.
• Relationship Building: Ability to cultivate and maintain positive relationships with funders, partners, and community stakeholders. Skill in networking, collaboration, and engaging stakeholders in program activities.
• Attention to Detail: Strong attention to detail to ensure accuracy and completeness in program applications, budgets, and reports. Ability to review and edit documents for grammar, clarity, and coherence.
• Adaptability and Flexibility: Ability to adapt to changing program requirements, priorities, and timelines. Willingness to learn and apply new techniques and strategies in program coordination.
• Technical Skills: Proficiency in using computer applications and software related to grant management, project management tools, spreadsheet software, and online submission portals relevant to program coordination.
• Ethical and Professional Conduct: Commitment to maintaining high ethical standards in all aspects of program coordination, including confidentiality, conflict of interest, and compliance with laws and regulations.
• Highly organized and detail-oriented: Exceptional organizational skills, with the ability to manage multiple projects, deadlines, and program-related tasks effectively.
• Verbal Communication: Ability to present program-related information, research findings, and recommendations to various audiences in a clear and concise manner.
• Time Management and Multitasking: Strong organizational skills to prioritize tasks effectively and work efficiently to meet program milestones.
• Initiative and Creativity: Self-starter mentality with the ability to take initiative, propose innovative solutions, and contribute proactively to program challenges and improvements.
• Team Collaboration: Ability to work effectively in a team, collaborate with colleagues, build relationships with stakeholders, and contribute to a positive work environment.
• Commitment to Labor and Social Justice: Strong dedication to labor and social justice issues, demonstrated through previous work or volunteer experience. Genuine passion for advocating for equitable policies and supporting marginalized communities in the program coordination role.

Preferred Qualifications:

• Bachelor's degree in a related field, Education, Social Sciences, Business Administration.
• 7+ years of experience in program coordination and project management, preferably within the education or workforce development sector.
• 7+ years of experience in or knowledge of community college systems, workforce development and/or labor or non-profit experience.
• Strong understanding of grant management, including grant writing, budgeting, and reporting.
• Excellent organizational skills with the ability to multitask and prioritize competing demands.
• Exceptional interpersonal and communication skills, with the ability to collaborate effectively with diverse stakeholders.
• Proficient in using project management tools and software.
• Knowledge of best practices in program evaluation and data analysis.
• Ability to think strategically and creatively in problem-solving and decision-making processes.
• Demonstrated ability to work independently as well as part of a team.
• Strong attention to detail and commitment to delivering high-quality work.
• Flexibility and adaptability to work in a fast-paced and changing environment.
• Knowledge of current trends and developments in education or workforce development is a plus.
• Energetic, enthusiastic, and self-motivated
• Excellent time management and prioritization skills
• Fluency in Spanish

Requirements:

• Ability to work from UDW’s office two days/per week.
• Some travel within Southern California is required (about 10-20% a month) with a reliable vehicle.
• Valid driver's license

Employee Benefits:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life / AD&D
• Long Term Disability (LTD)
• 401(k) Savings Plan
• Pension Plan
• Paid Vacation Days
• Paid Sick Leave
• Personal Day (8 hours)
• 16 Paid Holiday
• Floating Holiday
• Upskilling through eLearning Platforms

COVID-19 Vaccination Requirement:
UDW has adopted a COVID-19 vaccination policy to safeguard the health and well-being of our employees. As a condition of employment, our employees are required to be fully vaccinated for COVID-19, unless a reasonable accommodation is approved or as otherwise required by law.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk and listen. The employee frequently is required to use hands or fingers, handle, or feel objects, tools, or controls. The employee is required to stand, walk; sit; reach with hands and arms; climb or balance, and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is primarily exposed to an office-type environment. The employee will frequently work on or around office equipment and furniture. The noise level in the work environment is low to moderate. The employee will frequently work with deadlines under pressure and will occasionally be required to work alone. The employee is occasionally exposed to outdoor environments which can include exposure to vehicles, moving mechanical parts; vibration; odors, fumes, gases, smoke, dust, or airborne particles; and outside weather conditions.

Equal Opportunity Employer:
UDWA is an equal opportunity employer, and, as such, does not discriminate against an employee or applicant based on race, creed, color, age, sex, national origin, marital status, sexual orientation, gender identity, religious affiliation, disability, or any other classification protected from discrimination under applicable law.

Notice of E-Verify Participation:
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS (888) 897-7781, dhs.gov/e-verify

Women, people of color, people with disabilities, and members of the LGBTQIA+ community are strongly encouraged to apply.

To Apply:
Please visit UDW’s career page and submit your application. UDW’s career link → https://udwa.hiringplatform.com/list/careers