ILWU
International Longshore and Warehouse Union
Coast Longshore Division

Administrative Assistant / Secretary
Coast Longshore Division

Based in San Francisco, CA

 

The International Longshore and Warehouse Union Coast Longshore Division (CLD) has an immediate opening for a fulltime Administrative Assistant / Secretary.

Administrative Assistant/Secretary Job Responsibilities:

• Provides administrative/secretary support to ensure efficient operation of office.
• Answers phone calls, schedules meetings and supports visitors.
• Carries out administrative/secretary duties such as filing, typing, proofing, copying, binding, scanning, routing, maintaining logs, etc.
• Completes operational requirements by completing administrative/secretary projects and expediting work results.
• Makes travel arrangements such as booking flights, cars, and hotel or restaurant reservations.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Attends union caucuses both locally and out of state, provides administrative/secretary support during caucus, and takes summarized minutes of these meetings.

Administrative Assistant/Secretary Skills and Qualifications:

• Reporting Skills
• Administrative/Secretary Writing Skills
• Microsoft Office Skills
• Managing Processes
• Organization
• Analyzing Information
• Professionalism
• Problem Solving
• Inventory Control
• Verbal Communication
• Summarized Minute Taking

Education and Experience Requirements:

• High school diploma or equivalent education required
• Five years of administrative assistant/secretary experience
• Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat

Work Hours:
9:00 a.m. to 5:00 p.m., Monday through Friday

Salary and Benefits:
Hourly rate of $47.92, fully paid healthcare, and 401k plan.

To Apply:
Please e-mail résumé and cover letter, describing your qualifications, to Kirsten Donovan at: kirsten.donovan@ilwu.org.