International Brotherhood of Teamsters
 

Executive Assistant
Data and Contracts Department

Based in Washington, DC
(In-Person, Full-Time)

 

The International Brotherhood of Teamsters (IBT) is seeking an Executive Assistant to work in the union’s Data and Contracts Department.

Employer Background
The International Brotherhood of Teamsters union is the largest and most diverse union in the country with over 1.3 million members. For more than a century, the Teamsters union has been standing up for working people. Beyond freight drivers and warehouse workers, the Teamsters represent workers in virtually every occupation imaginable – from airline pilots to zookeepers, and nearly everything in between.

The Data and Contracts Department offers technology solutions to help Teamster local unions use digital resources more efficiently and effectively. Created as part of the Teamsters’ commitment to increasing union membership and securing strong contracts, the Data and Contracts Department serves local affiliates and Teamsters trade divisions/conferences as a key clearinghouse for statistical and contracts information. The department also develops, deploys, and maintains vital digital tools that track data from a range of activities across the union.

Position Description
The Executive Assistant’s role is to manage the administrative processes of the Teamsters’ Data and Contracts Department, while also supporting the department director with their operations, budgeting, and human resources responsibilities.

This position’s day-to-day work will likely include some combination of the activities below: 

• Manages the Data and Contracts Department’s administrative processes (e.g., timekeeping, travel approvals, and expense reporting) and ensuring that staff members are trained to complete those processes.
• Assists the department director with budgeting, hiring, calendar tracking, and document organization.   
• Authors and edits memos, emails, supporting documentation, and other communications for review by the department director.
• Assists the director of the Data and Contracts Department in setting and communicating priorities, timelines, procedures, and goals.
• Assists the Data and Contracts Department staff in documenting and enforcing policies, procedures, and important archival work. 

As a trusted partner for the Assistant Director, the Executive Assistant serves a critical role in managing executive time and presence. A successful candidate is a mission-driven professional who thrives in a behind-the-scenes role that empowers visionary leadership and supports others to operate at their best. Natural communicators and relationship-builders who bring a strong sense of ownership to their work will thrive in this role. In addition, sound judgment, discretion, and emotional intelligence are essential, as the position involves handling sensitive information and relationships.

The position is based in Washington, DC. Candidates must be available to work in-person full-time at our DC headquarters. 

Experience and Qualifications
Successful applicants will have the experience and qualifications listed below: 

• At least five years of professional work experience, including at least three years of experience as an executive assistant. 
• Bachelor’s degree in business, public administration, management, human resources, finance, or related field preferred. Job experience accepted in lieu of degree.
• Demonstrated strong organizational and management skills. 
• Demonstrated advanced proficiency in Microsoft Office applications and Adobe Acrobat.
• Demonstrated attention to detail while working in a fast-paced, modern office environment. 
• Demonstrated competence in handling confidential and sensitive information with discretion and tact.
• Knowledge of labor unions, data systems, and/or digital services is preferred.
• Experience working in a national organization preferred. 

Note: Selected candidates will be required to sit for online skills testing in typing speed and accuracy, Microsoft Word, and Microsoft Excel.

Salary and Benefits
The salary range for this position is $70,000 to $100,000. The IBT offers a robust benefits package including a 100% employer-paid health and welfare plan, vacation and sick leave, pension, FICA reimbursement, and 401(k) option. 

The Teamsters headquarters building offers all employees access to a subsidized cafeteria, two onsite gyms, and protected bike parking. The building is only a 10-minute walk from Union Station in Washington, DC. Personal vehicle parking is not provided but paid garages are nearby. 

Application Instructions
To apply for this position, please submit a cover letter, résumé, and a short writing sample HERE. Your writing sample must be no longer than three pages. No phone calls.

The IBT is an Equal Opportunity Employer and strongly encourages women, people of color, LGBTQ individuals, and candidates with diverse backgrounds and life experiences to apply.