SEIU Healthcare 1199NW
 

Field Administrative Assistant

Based in Kent, WA

 

Overview:
SEIU Healthcare 1199NW’s mission is to unite, build power among, and improve standards for healthcare workers, to fight for quality, affordable healthcare, and to work to eliminate institutional and structural racism and other forms of oppression for all members and their communities. We are seeking a Field Administrative Assistant that is enthusiastic about actively taking care of all the details of planning of the logistics of an event, is excited to learn new skills, enjoys having a variety of disparate tasks from data entry to managing inventory to leading chants at an action and everything in-between. 

Primary Duties:

• Provide logistical planning and support for member and internal events including votes, bargaining, pickets, special events, trainings, assemblies, celebrations, meetings, and other activities
• Plan travel logistics including flights, hotels, per diem, and event registration for staff and members
• Manage credit card including collection of all receipts, managing daily balance, monthly reconciliation, and submission to accounting
• Work with vendors to support events within budgets and timelines
• Order supplies and maintain inventory
• Support member and staff programs by ordering, tracking, gathering, and assembly of support materials
• Schedule internal meeting rooms

Additional Duties:

• Formatting, website uploading and printing of contracts
• Assembly and distribution of packets of printed materials
• Respond to general voicemails, faxes, and email messages appropriately
• Retrieve, distribute, and mail union mail and packages
• Retrieve and return archive boxes, keep archives organized and orderly
• Provide data entry and other clerical support as needed
• Other duties as assigned

Job Qualifications

• 2 years of customer service experience required
• 1 year of office experience required
• 2 years of experience planning event logistics and/or travel preferred
• Excellent written and verbal communication skills
• Willingness to take on new tasks and learn new programs
• Proven ability to organize disparate information 
• Troubleshooting, and problem-solving skills
• Understanding of project management
• Ability to handle multiple projects at once while maintaining calm
• Dependable self-starter with low need for supervision
• Repeatedly lift and move up to 25 pounds on a daily basis
• Ability to work with people from diverse backgrounds/cultures
• Car and valid license
• Experience working for a progressive organization, labor union or campaign for progressive candidate or initiative preferred

Technical Skills:

• Microsoft Office (will be tested): Intermediate Word, Excel, Outlook. Exposure to Teams and SharePoint
• Experience using, maintaining, and learning various databases and software programs
• Experience with UnionWare or VAN preferred

This is an office-based position in Kent, WA. There may be opportunities to work from home.

Compensation:
Competitive salary and excellent benefits as set by collective bargaining agreement. The hourly range is $31.80 – $43.25 hourly (depending on experience).
 
To Apply:
Send résumé and cover letter to: HumanResources@seiu1199nw.org.

A complete application includes:

• Cover letter describing your interest in this position and how you meet the desired skill/experience and requirements. Applications received without a cover letter will not be considered. 
• Current résumé which includes dates (month and year) of all employment

Black, Indigenous, people of color, immigrant, women, LGBTQ+ and people with multilingual skills are strongly encouraged to apply. SEIU Healthcare 1199NW is an equal opportunity employer.