United Food and Commercial Workers

Account Coordinator II A/P
Accounting Department

Based in Washington DC,
near Metro (on-site)
ufcw.org

 

Organization:
United Food and Commercial Workers International Union (UFCW) is North America’s neighborhood union; standing together to improve the lives and livelihoods of workers, families and communities. Our members work primarily in the retail food, meatpacking, poultry, food processing and manufacturing and retail store industries.

Location:
Washington DC, near Metro (on-site)

Position Description: 
The Account Coordinator II is responsible for performing high-level accounting clerical duties to support day-to-day functions through proactive contribution and collaboration that includes analysis of transactions, complex reconciliations, postings and maintaining accounts for the Accounting Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Include the following. Other duties may be assigned. This list is not exhaustive and may be supplemented.

• Updates and maintains electronic banking system (e-banking) for vendors and employees.
• Reviews, initiates, and routes payment requests/invoices and disbursement memos made via the PN-3 accounts payable system.
• Initiates, prepares and updates automatic bill-pay setup for recurring payments for various departments. 
• Imports employee expenses into the accounting system via Concur.
• Responsible for posting payments, wires and memos to various bank accounts. 
• Processes some region office rent payments.
• Processes stop payments, voids, re-issuance of checks, and same-day checks.
• Processes convention delegate travel reimbursement, in compliance with the organization’s policy.
• Facilitates creating and updating vendor profiles through the Unity Application for UFCW users after thorough due diligence review.
• Monitors account payables email box, answer inquiries, and helps resolve any issues or disputes.
• Answers and troubleshoots accounts payable inquiries, issues and errors; escalates issues as needed.
• Requests and reviews vendor billing invoices and maintains good vendor contact to resolve payment issues and inquiries. 
• Reviews monthly payment schedule to ensure timely payments.
• Manages and maintains all President’s Offices A/P approvals and files in SharePoint. 
• Creates weekly Capital One bank reports for the Chartered Bodies 401k plan for the Benefit’s Office.
• Reconciles petty cash quarterly.
• Prepares monthly reconcililations and reports for corporate credit card travel expenses.
• Liaises for Metropolitan and Diners Card bill for various payment issues.
• Reviews monthly payable aging report and ensure payments are made timely.
• Prepares month/year-end closing reconciliations and reports including assigned bank reconciliations.
• Handles a few interfund transfers and monitors account balances.
• Supports PN-3 users on system procedures and system related-issues. 
• Assists with inquiries and document requests for internal and external auditors.
• Assists with LM-2 data corrections.
• Assists in testing and implementation of new applications for the A/P group.
• Prepares check deposit forms for refunds and reimbursements.
• Provides various reports as requested.
• Backs up the bank file transmission function.
• Backs up the A/P Account Coordinator I position.
• Assists and performs other accounting functions and special duties as assigned.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Education and/or Experience
Associate's Degree in Accounting or five years of comparable progressive accounting experience which includes reconciliation experience. Demonstrated ability and experience in the processing of cash disbursements. Familiarity with the facets of Microsoft SL or a similar complex accounting system.

Computer/Software Skills
Ability to navigate through database systems and software packages in order to retrieve, update and verify information. Proficiency in the use of a calculator and other standard office machines. Ability to prepare documents using a spreadsheet application is desirable.

Communication Skills
Ability to comprehend rules, policies, and procedures, and the ability to communicate effectively with HQ staff, vendors and field staff.

Other Knowledge/Skills/Abilities Required

• Ability to process a large volume of transactions and prepare required reports in a fast-paced, deadline-oriented, and confidential environment.
• Excellent analytical and mathematical ability. 
• Must be able to maintain strict confidentiality of sensitive UFCW records and financial information. 

This is an exempt position under the Fair Labor Standards Act (FLSA). 

Reasonable accommodations will be provided pursuant to state the federal laws.

COMPENSATION
Salary Range: $60,963 – $78,942

The UFCW provides a very generous benefits package, including:

• Comprehensive health insurance coverage.
• Life insurance provided with ability to purchase supplemental life insurance at favorable rates.
• Retirement Savings Account.
• 401(k) plan with employer matching.
• Pension plan.
• Dependent care reimbursement account program.
• Health care reimbursement account program.
• Transportation program benefits.
• Three weeks of paid vacation, 12 days of paid short-term sick leave, Extended Sick Leave program, paid parental leave.
• Prepaid Legal Plan (for DC/MD/VA only).

Duration: 
This is a full-time position; posting closes when position is filled. 

Vaccination Requirement: The UFCW requires all employees to be fully vaccinated against COVID-19 as a condition of employment, consistent with applicable law. Any request or questions may be submitted to hrcovid@ufcw.org.

*Skills assessments with passing scores are required as part of our pre-employment process. *

To Apply:
Submit cover letter, résumé to: humanresources@ufcw.org    

We believe our success rests on recruiting and retaining a diverse staff. UFCW is an equal opportunity employer.
Woman and people of color are encouraged to apply. Reasonable accommodations will be provided pursuant to the state and federal laws.