Communications Workers of America Local 7799
(CWA 7799)

Administrative Specialist
(Temporary 14 months)

Based in Denver Metro, CO
(mostly remote)

 

Position Title: Administrative Specialist (TEMPORARY 14 months)
Employer: Communications Workers of America Local 7799
Starting Salary: $71,095.32 per year
Benefits: insurance (health, vision, & dental), 401k, mileage, PTO (20 vacation, sick, holidays)
Location: Denver Metro, mostly remote
Availability: Full-time
Length: 14 months 
Start Date: 6/1/2026
End Date: 7/31/2027

CWA 7799 is an equal opportunity employer. We actively seek to promote diversity within our organization, and we encourage women, LGBTQ, people of color, and disabled individuals to apply. 

Overview of Responsibilities: 25% bookkeeping & AP/AR, 25% payroll and staff support, 25% membership management, and 25% reporting and tracking.

Bookkeeping & AP/AR

• Maintain books: receipt collection, record keeping, reconciliations
• Submit reimbursement requests to CWA national
• Pay invoices
• Pay per capita fees to CWA national and the CO/WY States Council 

Payroll and staff support

• Run payroll semiweekly + set up new employees as needed
• Process reimbursements to staff and members
• File and pay taxes: unemployment (CO, CA, federal), withholding (CO, CA, federal), local (FAMLI, OPT Denver)
• Manage benefits: long-term disability, life insurance, workers comp, vision, dental, 401k, health insurance
• Forward staff union dues
• Manage PTO calendar
• Report new hires to state
• Manage password access for members and staff

Membership management

• Keep member databases up to date
• Maintain active member lists for all units
• Manage incoming mail to finance inbox
• Address membership management requests
• Follow up with failed payments for dues and help troubleshoot card and account issues
• Set up dues subscriptions and manage dues payments via bank draft and credit card
• Track and follow up with drops, lapsed, pending members
• Manage calendar and Slack workspace access to current member list
• Update sign up forms and website as needed

Reporting and tracking

• Report membership to CWA national
• Meet with the budget committee and Executive Board
• Prepare and present on general finances and budgeting at monthly finance committee meetings 
• Manage incoming and outgoing donations
• Manage mutual aid funds 
• Assist Local Treasurer in preparing the 2027 annual budget proposal
• Upload ActionNetwork lists
• Ensure an annual internal audit occurs
• Maintain business certification & annual report, with Sec of State
• Track business equipment

The person hired for this job should bring these attributes:

• Strong commitment to social justice and the labor movement 
• Be a self-starter able to identify necessary tasks and execute them
• Be methodical, with a keen eye for detail
• Be able to work on a computer screen for a majority of their time
• Be willing to meet with staff in person at least monthly
• Proficient with technology including but not limited to Quickbooks, Aptify, Excel, Jotform, Authorize.net/eCheck.net, Stripe.com, Slack, Word, Zoom, ActionNetwork, email, and/or the ability and willingness to learn these platforms 

To Apply:
Applications should be submitted to Megan Ferreira (finance@cwa7799.org) by April 15th, 2026.