Kean University, AFT Local 2187

Administrative Assistant

Split time between Union, NJ (main campus) and Jersey City, NJ (branch campus)

 

POSITION TITLE: Administrative Assistant
LOCATION: Kean Federation of Teachers - SPLIT LOCATION between Union, NJ and Jersey City, NJ
STATUS: Full-time 
SALARY: $45,760 – $52,000 (commensurate with experience)
BENEFITS: Vacation time, sick time. We do not offer medical health benefits.

ABOUT KFT: The Kean Federation of Teachers is a labor union that represents nearly 900 faculty, lecturers, professional staff and librarians at all Kean University locations. The KFT is a Local of the American Federation of Teachers (AFT) and a member of the NJ AFL-CIO. This position will split time between the KFT offices at Kean University’s main campus in Union, NJ, and its branch campus in Jersey City, NJ.

POSITION SUMMARY: This is a five (5) day a week position to ensure the smooth operation of the Kean Federation of Teachers – Local 2187, AFT, AFL-CIO. Under the general supervision of the KFT President and Treasurer, the Administrative Assistant carries out the day-to-day functions of the KFT office. The administrative assistant offers support to the KFT officers and the multiple committee chairpersons in carrying out their respective charges.

Duties and Responsibilities:

1. Provides daily secretarial and office administrative assistance for the smooth operations of the KFT including establishing work priorities; assists in resolving problems related to the day-to-day operations of the KFT. As appropriate to the position, provides secretarial and administrative assistance and support to the KFT Executive Council
2. Interfaces with union members by phone and email; receives and processes telephone calls, email and mail from other individuals and outside agencies.
3. Maintains and updates membership records in ActionNetwork, Connect, COPE, and Excel databases and generally assists the Membership & COPE Committees. 
4. Types letters, reports, correspondence, etc. when needed. Disseminates information from the President to the membership via email, campus mail or US mail.
5. Maintains records of confidential nature dealing with the work of the KFT and maintains strict confidentiality of these records and other internal information.
6. Coordinates KFT meetings and prepares calendar of events; assists with conference and travel arrangements.
7. Receives, records and processes billing invoices and reimbursements to be remitted to the Treasurer for payment approval. 
8. Maintains all office files including materials in storage unit; maintains office supplies.
9. Maintains working relationship with: the Kean University administrative staff, including internal departments with whom the KFT may interact; the Council of New Jersey State College Locals; AFTNJ; AFT National; and outside vendors.
10. Operates standard office equipment, such as personal computers, various software, copiers, folding machine, postage meter, etc.
11. Interfaces with Webmaster and editor of KFT Voice newsletter. Maintains and updates KFT social media accounts on FaceBook, Bluesky, and X (formerly Twitter).
12. Other duties as assigned.

Qualifications

1. Associate’s Degree or three (3) years of experience in office work
2. Excellent computer skills including proficiency in MS Office software including Word, Excel, Access, and Outlook and MS Explorer for using the internet and the creation and use of Google documents and forms. 
3. Knowledge of general office equipment such as multi-line telephone system, postage meter, copiers, printers, fax machine, etc.
4. Strong organizational skills and ability to work independently with limited direction.
5. Commitment to protect the reputation and integrity of others through strict confidentiality.
6. Excellent written and oral communication skills.
7. Familiarity with AFT software programs, such as Membership Suite, Leadernet, Toolkit, ActionNetwork, and Connect is desirable.
8. Familiarity and support of the labor movement in general is desirable.

To Apply:
Interested individuals should upload a résumé, with cover letter, as a single PDF document at the following link: https://forms.gle/KYDL6n84ACnbCVTT6